Sample Travel Document Templates

Sample Travel Document Templates – for your Visa Applications and Travel Documents

I am probably abetting in driving travel agencies out of business–but I sincerely believe that applications should be done quick and easy so applicants can do on their own. I get asked a lot how I craft my written letters for travel document requirements, and to be honest I also just refer to my parent’s previous letters as well as sample letters online.

To make it easier for my readers, here are sample travel documents that you can craft and revise for your own applications. As long as you use the letters for personal applications and not for business purposes, you are free to use them. Don’t forget to thank me 🙂

1. Sample Letter of Introduction to the Embassy or Consulate

This is a requirement for Schengen visa applications for most embassies. It must state your travel dates, intention to travel, submitted documents, and travel companions. Here is a Sample Cover Letter that can be applied on all EU embassies, and my Letter to the French Consulate to the French Embassy attached.

2. Sample Itinerary

A planned itinerary is a requirement for all tourist applications for whatever country. The itinerary is a supporting document that you are really traveling to the said country for tourism purposes. The following are sample itinerary you can revise to fit your own trip:

3. Letter of Authorization

Being based in Cebu, I often have to fly to Manila to acquire visas (US and most EU countries). I can’t afford to fly back to receive my passport, so I often have to ask someone else to collect it for me. You will need a Letter of Authorization, photocopy of your two valid IDs, two valid IDs of the authorized person, and sometimes the official receipt of your visa processing fee. Here is a template of Letter of Authorization.

4. Notarized Affidavit of Consent – DSWD Minor Travel Clearance

As part of the requirements needed for applying for the DSWD Minor Travel Clearance is a notarized affidavit of consent from parents.

The letter must include destination, date of intended travel, purpose, and name of companion/s. For a sample of affidavit of consent, please see below and hope this helps! (written by a single mom or parent)



I, JANE DE LA CRUZ, Filipino, of legal age, Filipino and resident of 123 BRGY POBLACION, CEBU CITY, CEBU 6000, duly sworn to in accordance with law do hereby say, that:

1) as the biological mother and sole parental authority of CALEB DE LA CRUZ, who was born on JANUARY 1, 2013 in CEBU CITY, CEBU PHILIPPINES, is a minor and Philippine passport holder of Passport number PP123456;

2) I am giving consent for my child to travel to SINGAPORE and accompanied by his grandfather LUCIANO DE LA CRUZ;

3) that I likewise guarantee the safety of my child and give full support and consent for said travel; and

4) that I am executing this affidavit to attest the veracity of the foregoing facts for whatever legal purposes this may serve.



SUBSCRIBED AND SWORN before me in the City of CEBU this SEPTEMBER 8, 2019 by JANE DE LA CRUZ who satisfactorily prove to me through his Philippine Passport no. _______ issued by the Department of Foreign Affairs in CEBU CITY, personally known to be the same person who executed the foregoing affidavit and acknowledged that he executed the same.

5. Sample Cover Letter to Italian Consulate for Schengen Visa

January 8, 2020

6/F Zeta II Bldg. 191 Salcedo Street
Legaspi Village, Makati City

Dear Sir / Madam

I am _____________, Filipino passport holder of ____________ would like to apply for a Schengen visa for my purpose of visiting the EU for two weeks. I am applying through your honorable consulate.

The primary purpose of travel is for personal holiday. I intend to visit Italy and France. We are applying through your honorable embassy because Italy is our first port of entry.

I intend to stay for 10 days in the Schengen area and all personal expenses will be paid by myself.

The main purpose of travel is tourism. I travel extensively with family, friends or myself; and have never overstayed a visa ever.

Please find attached herewith:
(1) Completed Visa Application Form
(2) Personal documents and Flight History
(3) Flight Ticket Details
(4) Hotel Reservations
(5) Travel Insurance.
(6) Financial and Self-Employment documents.

I trust that you will find everything in order. Let me know if there are any further information you may need.

We look forward for the trip! If you need anything from me, you can contact me via email or mobile number.

Very truly yours,

Visa and Passport Guides

6 thoughts on “Sample Travel Document Templates”

  1. Mirriam (Mirriam Dictionary)

    I am always in awe how some people can easily get their visas approved. Now, with your help, I can apply for one and have the same chance of getting approved. Thanks for sharing these tips! <3

  2. Hi! Nakapag apply na po ako ng visa way back october 2015. Tapos na denied po ako. Hopefully this coming october i will try again. I am a student po, Pano po ako mag sa-submit ng proof of income ng parents ko? Im thinking of applying a tourist visa, but the thing is, yung mom&dad ko po is nasa Paris. And i am planning po sana to book a hotel, hindi po ako mag sstay sakanila kasi medyo maliit po yung apartment nila and ang mahabang process po kapag kukuha sila ng douments sa goverment don. Conflict po kaya if malaman nila na yung sponsor ko is nasa Paris din? Ano po supporting docs ang kailangan ko isubmit? Hope you’ll reply soon. Thank you!

    1. yes, mahirap po if nasa Paris din ang parents mo–there’s a bigger chance of you being a TNT kasi. a certificate of enrollment is enough and maybe your parents can help you with show money for your bank statement

  3. Hi! Hingi lang sana ako advice. Me and my mom are planning to go to Paris this December, pero she will shoulder all our expenses for i am currently unemployed.need pa po ba ng affidavit of financial support? And what is the ideal amount po for show money? Thank you.

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